Disability Sport Wales Awards

Terms and Conditions

1. These Awards are run by Disability Sport Wales and these terms and conditions govern the nomination and award processes.
2. The nomination process is open from 1^st September 2023 - 30^th September 2023.
3. Applications must be made by a nominator (a “Nominator”) on behalf of another person or people.  Individuals may not nominate themselves. Some nominations are invited from members of the public.
4. There is no limit to the number of nominations that can be made by an individual.
5. Nominees may only be shortlisted in one main category.
6. No nominations can be made by a member of the Disability Sport Wales Awards judging panel or the internal shortlisting panel.
7. Nominators must be over 18 years of age.
8. Where a nominee for Award categories is under 18 years of age, the nominee’s Parent or Legal Guardian must provide consent. Nomination forms sent by post must be signed by the nominee’s Parent or Legal Guardian and online nominations must confirm that Parent or Legal Guardian consent has been given.
9. Where Nominees are in coaching positions the individual:
   • a)  must hold a coaching qualification recognised by their sport’s governing body; and
   • b)  can be Welsh domiciled and coaching in Wales; Welsh domiciled and coaching outside of Wales; or a non-Welsh domiciled coach coaching Welsh sportspeople.
10. Nominees in the volunteer categories are not required to hold a coaching qualification but must be volunteering in Wales.
11. Nominations can be made by emailing a completed nomination form to awardsnominations@disabilitysportwales.com Nominations received after the deadline will be ineligible.
12. Nomination forms – including personal information – should be completed in full.
13. Nominations will be judged only on the information supplied and their contribution to the category criteria.
14. All achievements should be for the period 1^st April 2022 - 31^st August 2023.
15. The shortlisting process will be:
    • a)  Six nominees will be shortlisted for each category by an internal panel identified by Disability Sport Wales.  These nominations will be passed to the Disability Sport Wales Awards Judging Panel.
    • b)  The Disability Sport Wales Awards judging panel will then shortlist three nominations for each category.
    • c)  Each short-listed finalist will be contacted to notify them and provided with further details of how the winner will be announced, and to arrange an appropriate time to be filmed for the Awards evening.
16. Disability Sport Wales reserve the right to check details of the nomination with the relevant National Governing Body or relevant sporting partner.  Nominations will not proceed unless nominations details are factually accurate or disciplinary concerns are registered regarding the nominee.
17. All finalists will be contacted within 2 working days of the judging panel to be informed of their selection as a finalist and a date will be set for promotional pictures/videos to be arranged
18. The finalists videos will be included in the DSW Virtual Awards Ceremony, and may be invited to attend an event later in the year to celebrate their achievements.  Finalists will be responsible for their own, and any of their permitted guests’ travel and accommodation arrangements and expenses for any such event.
19. The panels’ decision is final. No correspondence relating to the Awards will be entered into.
20. Nominees would be expected to take part in awards publicity if required.
21. Disability Sport Wales Awards reserves the right to:
    • i.  Vary the opening and closing times for making nominations and to vary the date of the announcement of the awards;
    • ii.  Disqualify any nominee who breaches the rules, these terms and conditions, or fails to meet the category description or has acted fraudulently or disreputably in any way; and
    • iii.  Cancel or vary the awards or any of the selection processes or criteria, at any stage, if in its opinion it is deemed necessary or if circumstances arise outside its control.
22. Disability Sport Wales Awards cannot accept any responsibility for any technical failure or malfunction or any other problem which may result in any nomination not being properly registered.
23. Disability Sport Wales Awards will only use an individual’s personal information for the purposes of administering this award and other than as outlined in these terms and conditions, will not publish or provide them to anyone without the permission of the individual.
24. Disability Sport Wales is responsible for collection and processing of personal information as part of the nomination process in accordance with the Data Protection Act.
25. Privacy Notification:
    • As part of the judging process, Disability Sport Wales will share the nominees’ personal information (as provided on the Nomination Form, within Nomination Videos or within Nomination Audio files) with judges on the panel.  Judges will only use the information for this purpose of judging against the criteria for the award in which the individual has been nominated. 
    • Disability Sport Wales will use the email address or telephone number provided to contact the individual to notify them if they have been short-listed.  In cases where the individual is short-listed name, contact number and email address will be shared with Disability Sport Wales’s Media and Communications Partners Lloyd Bell/PRFect. 
    • The legal basis to share all of this information is contract linked to nomination. 
    • All information provided will be kept securely (in accordance with the the Disability Sport Wales Data Protection Policy) and will be destroyed according to the DSW Retention Schedule.
26. All information requested within any nomination format will be destroyed 6 months after the Virtual Awards Ceremony.
27. By submitting a nomination the nominator is certifying that they understand and accept the terms and conditions.