C3.2 DSW Disclosure and Barring Service Process

If the coach and/or volunteer is already registered with the DBS Update Service, they should give DSW their Update Service reference number. If the coach and/or volunteer is not registered with the DBS Update Service, the following process will occur:

DSW Lead Safeguarding Officer will contact applicant to arrange a meeting with DSW counter-signatory to do online DBS check.

Applicant and DSW counter-signatory complete the online DBS check.

Permission is sought by the DSW Counter-Signatory from the applicant to register them for the DBS Update Service.

DSW counter-signatory checks applicant’s identification.

Application is submitted online.

DSW will receive an email confirming release of the applicant’s certificate to the applicant.

Certificate is returned to applicant within 10 days of online submission

    If there is no criminal information on the applicants DBS check:

Applicant needs to contact DSW within 5 days of receipt of their certificate to arrange a meeting with Counter-signatory of sign off of their certificate.

If there is criminal information on the applicants DBS check:

DSW will receive a notification email from Disclosure and Barring Services to make urgent contact with the applicant.

Initial risk assessment made regarding the nature of the information returned.

    No concerns about information returned on the DBS certificate

    Information regarding the individuals DBS status is recorded in the Welfare and Safeguarding Mondays.com board.

    Concerns and high risk identified regarding information on DBS certificate

Information passed on the DSW Lead Welfare Officer. Follow processes identified in Appendix C4.4 DSW Risk and Case Management Process


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